In your letter of motivation (also known as cover letter or accompanying letter) you briefly and concisely outline on one page your qualifications, motivation, and enthusiasm for the company and the position. It is important that you adapt your letter to the company and the job requirements.
Contact details are best given in the form of a letterhead (same design as for the contact details on the resume)
Full address of the company, including the name of the contact person
Place and Date
Contains a keyword on the vacant job or function as well as the place and date of issue of the ad. Do not write ‘Subject’ or ‘Ref.’ Instead write the whole line in bold.
“Dear Mr. / Dear Mrs. XY”, or use their title if applicable. Only use “Dear Sir or Madam” in exceptional cases - it is better to give a quick call and ask for the name of the HR officer.
You should divide your text into three to five paragraphs:
Ultimately, the recipient should know why you are applying, which requirements you fulfill, what distinguishes you from others, and why you suit the company and the job.
Ideally use blue ink.
Do not use the word ‘enclosures’. Either simply write ‘Application documents’ or write a list: Resume, Certificates, etc.