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A good resume in tabular form is easy to read and clearly structured, and conveys a lot of information to the reader in a matter of seconds. It should comprise no more than two to three pages and contain the following information:
If the job ad does not ask for a photo, you are free to decide whether to supply one or not. However, a photo does make your application more personal. Since an application photo is designed to present you at your best, it must fulfill the following criteria:
Students and graduates with little professional experience are advised to list their academic achievements first, starting with their school-leaving certificate, stating the month and year, without gaps, in reverse chronological order (e.g. 09/2008 - 09/2010). The information must include
Structure and formulate your professional experience in the same way as for your education. State
Categorize your duties and functions into fields of activity (e.g. administration, organization, management, sales), taking a separate line for each field of activity and avoiding line breaks. Begin each time with the duties that demonstrate a high degree of responsibility and own initiative and which are most relevant for the new job. Adapt your resume to the job you are applying for.
Professional experience also includes traineeships and temporary part-time jobs, however sporadic or irregular. If these are not relevant to the new job and you have since gained more interesting professional experience then you can consolidate them into one period, e.g. 08/1996 - 12/2010 various activities in sales, administration, customer service, childcare.
Ideally, you should structure and formulate further experience in the same way as your education and professional experience. Further experience could be
List in the left hand column the languages you speak, and specify your written and spoken levels in the right hand column. Common terms of specification include mother tongue, business proficient, fluent, excellent, good, basic knowledge. It is worth consulting the CEFR scale developed by the Council of Europe describing the levels A1 to C2.
If you have learned languages to certificate level here or abroad, state this under the particular language in the right hand column and state on the left the year or time period in which you gained the certificate or attended a language school abroad.
Categorize your IT skills into two columns, as for your language skills. How you fill out the columns largely depends on the scope of your IT skills and technical competencies in relation to operational, hardware, and network systems. In the column on the left, you can list terms such as data processing, graphics, audio, etc. and add details of the corresponding programs on the right. Alternatively, you can specify the individual programs in the left hand column and describe your application skills on the right with terms like “experienced user” or “basic knowledge”.
Sporting interests can give insight into whether you are a team player or a lone fighter, an introvert or an extrovert. As your hobbies should ideally reflect advantageous aspects of your character that relate to the job, only mention hobbies that you can say something meaningful about. Be careful not to generalize but give precise information. Again, we recommend two columns : On the left, enter general terms like sport, travel, reading, etc. and on the right give details, for example by naming the individual sports, any awards you have won, or information on long-term club activities. Hobbies like reading should not be substantiated with book titles but with information on your favorite genre or your preferred authors, for example.
There is an unwritten law that says that references should not be listed on a resume if this is not explicitly mentioned in the job ad. However, you can show that you have references with the following sentence: “References will be made available upon request.” In the event that references are requested, see the section on references under Enclosures.
If you have already published works and this is relevant to the position, you can list your works or excerpts from them. This applies to jobs for academics and scientists but also to jobs that require experience in editing, using various communication channels, or communications geared to a specific target group.